Access Workflow Builder: Begin by accessing the workflow builder within your automation platform.
Drag and Drop End IVR Call Action: Locate the End IVR Call action within the workflow builder interface and drag it to the desired location in your workflow.
Customize Voice Instructions (Optional): Optionally, customize voice instructions to inform callers that the IVR call is ending. This can include a brief automated message indicating the call is concluding.
Upload Custom Message (Optional): If desired, upload a custom audio file to play to the caller before ending the IVR call. This could include instructions or a personalized message tailored to the caller's needs.
Configure Trigger Conditions (Optional): Define any trigger conditions that must be met for the End IVR Call action to activate. This could include specific time-based triggers or conditions based on caller responses.
Test Workflow: Before deploying the workflow action, thoroughly test it to ensure it functions as intended. Simulate various scenarios to validate the effectiveness of the End IVR Call action.

NOTE: For an in-depth overview of Workflow Testing see our article, “Using the Testing Features in Workflows”

Additional Notes:

If Add Voice Instructions is disabled, the call will end immediately without any final message.
Using text-to-speech can be effective for providing dynamic, real-time information before ending a call.

Example

Scenario: At the end of a customer service call, you want to confirm that the system is going to disconnect and thank the customer for their call.

Action Name: End IVR Call
Add Voice Instructions: Enabled
Say or Play Message: Say a message
Text to Say: "Thank you for calling ABC Services. Your call will now end."
Language: English (US)
Message Voice: Woman
Number of Loops: 1

When configured, the system will play the message and then disconnect the call automatically.

Benefits of End IVR Call Workflow Action:

Enhanced Caller Experience: By manually ending IVR calls, businesses can prevent callers from being stuck in a loop of hold music, ensuring a more pleasant and efficient experience.
Flexibility and Control: The End IVR Call action provides workflow owners with the flexibility to control when IVR interactions conclude, enabling them to adapt to changing caller needs in real-time.
Personalized Communication: Customizable voice instructions and the option to upload custom audio messages allow businesses to deliver personalized communication to callers, enhancing engagement and satisfaction.
Improved Workflow Efficiency: By automating the conclusion of IVR calls, businesses can streamline workflow processes and optimize resource allocation, ultimately improving overall operational efficiency.

FAQs:

1. How will implementing the End IVR Call action impact the current flow?

Implementing the End IVR Call action enhances the user experience during IVR calling by preventing users from being indefinitely subjected to holding music. Moreover, it directly reduces IVR call durations for users once IVR actions are completed, giving workflow owners the option to end from their end, which was earlier not available.

2. Is the End IVR Call action a premium feature?

No, the End IVR Call action is not a premium feature.

3. What custom options are available for the End IVR Call action?

Users can choose from three different custom types:

End Abruptly: Terminate the IVR call instantly without any warning or message.
Text Message: Users can type a custom message to be played before ending the call, along with specifying the number of loops.
Custom Music: Users have the option to upload a voice message, branded music, or any other audio format to be played before ending the call, along with specifying the number of loops.

4. What happens to the IVR actions after the End IVR Call action is executed?

All IVR actions occurring after the End IVR Call action would be skipped. Note that non-IVR actions in the workflow would continue to occur as usual.